Introduction
This policy outlines how Hireup collects, uses and discloses photos and videos (Images). It also aims to ensure that in documenting Hireup events and other activities that the health, safety and welfare of people who receive services through our platform are protected.
Scope
This Policy applies to:
- Employees of Hireup (including but not limited to Support Office staff and Support Workers);
- Those otherwise engaged by Hireup (other than Support Workers);
- Clients; and
- Account Managers.
Principles
Photos and videos can be used to help people identify with Hireup. They can also assist in developing healthy self-esteem and creating lifelong memories.
It is not our intention to prevent anyone from taking photos or videos but to make sure we manage and use photos and videos appropriately.
Taking and using photos and videos must:
- Only be taken with the consent of each person captured
- respect each person’s right to control how and for what purpose the photos and videos are used
- comply with relevant legislation and this Policy.
Consent
Photos and videos (Images) are treated as “personal information” under the Privacy Act where a person’s identity is clear or can reasonably be worked out from that Image.
A person giving consent must have the capacity to understand and communicate their consent and it must be given voluntarily.
Express Consent: Where reasonably practicable, Hireup will first obtain express and voluntary consent from individuals before taking or using Images that they appear in. Consent will be obtained either via our Video and Photo Release Form or verbally.
Implied Consent: Is where consent can reasonably be inferred from the way in which an individual acts. Implied consent may be relied upon by Hireup if the circumstances permit it.
Minors: For individuals under the age of 18 years old, consent will first be obtained from a parent or legal guardian
Company Events: A notice of filming and photography will be displayed at the event. If you do not want your Image to be taken at an event, you should advise the Hireup event organiser.
Capacity: For Clients who do not have the capacity to provide consent, consent will be obtained from the Client’s Account Manager, parent or legal guardian (whichever applies).
Withdrawing Consent: Individuals may withdraw their consent at any time by contacting Hireup in writing. Once an individual has withdrawn their consent, Hireup will make all reasonable efforts to cease further use and distribution of that content.
Collection and Use of Images
Images may be collected and used for purposes including but not limited to marketing and promotional materials which may be used on our website, social media and brochures. Images will only be used for the purpose for which consent was obtained unless otherwise required or authorised by law.
Use Of Personal Devices
Clients are encouraged to use their own personal devices to take Images whilst on a Booking.
If a Support Worker uses their own personal device to take an Image of a Client whilst on a Booking, they must first obtain the consent of the Client and/or Account Manager.
Copyright
All right, title and interest (including without limitation, all copyright) in Images taken by or on behalf of Hireup are the intellectual property of Hireup unless otherwise agreed.
This policy should be read in conjunction with Hireup’s Video and Photo Release Form, which outlines the obligations of people who consent to Hireup using their photos or videos.